Exciting Tender Opportunity for Library Development at Anambra State Polytechnic
(1) INTRODUCTION:
The Tertiary Education Trust Fund (TETFUND) has allocated funds to the Anambra State Polytechnic (ANSPOLY) Mgbukwu, Anambra State for the execution of projects under years 2022 – 2024 (Merged) TETFund Intervention Project in Library Development towards achieving the mandate of the ANSPOLY. Accordingly, ANSPOLY wishes to invite reputable Contractors and Suppliers with relevant proven competence and experience to submit tenders for the execution of the following projects.
(2) SCOPE OF WORKS/SUPPLY
LOT | PROJECT TITLE | QTY | TETFUND CODE
1. Books
Assorted reference Books and Other General Readings
Assorted titles for the following: Academic Departments, Computer Engineering and Technology; Engineering Electrical & Electronic Technology, Home and Rural Economics, and Science Laboratory Technology
22 sets / 242 vols
TETF LIB POLY Mgbakwu Awka North LGA LIB 2022 – 2024/01
2. Books
Assorted titles on the following Academic Departments: Accountancy Agricultural Science and Technology, Banking and Finance; Business Administration; Co-operative Economic, Agricultural Extension; Economics; and Management Sciences etc.
622 vols
TETF LIB POLY Mgbakwu Awka North LGA LIB 2022 – 2024/01
3. Journals:
Assorted Journal titles for all the Academic Departments
442 vols
TETF LIB POLY Mgbakwu Awka North LGA LIB 2022 – 2024/01
4. ICT Components, Library Furniture and Equipment
Procurement of (1 no.) Sowi Jet Pro 2500ft Multicolour
1 vol
- TETF LIB POLY Mgbakwu Awka North LGA LIB 2022 – 2024/02
- PROCUREMENT OF ICT COMPONENT:
- Procurement of (2 no) 200 G4 All in one 10th Gen Intel Core 13 4GII/ITB IIDD 215” WIN 10, 32GB Flash Drive;
- Procurement of (4no). APC IIASY UPS 2000VA UNIVERSAL OUTLET 220V;
- Procurement of (4 nos) Qlink AVR-PRO 5000VAA Stabilizer.
- Procurement of (2 nos) Digital Multifunctional System Copier;
- Procurement of (100) LaserJet Pro Wireless Printer M401dw;
- Procurement of (2nos) LaserJet Printer Pro 404
TETF LIB POLY Mgbakwu Awka North LGA LIB 2022 – 2024/03
- PROCUREMENT OF LIBRARY FURNITURE AND EQUIPMENT:
- Procurement of (5 nos) 1.5 SPLIT UNIT AIR CONDITIONING;
- Procurement of (1 nos) Perceptive Table;
- Procurement of (4 nos) Steel Book Shelf. 8x7x1 FT (IB Shelves) Double Sided;
- Procurement of (1 no) Executive Swivel Chair;
- Procurement of (1 no) Fire Proof Safe
TETF LIB POLY Mgbakwu Awka North LGA LIB 2022 – 2024/09-13
(3) ELIGIBILITY REQUIREMENTS
(a) Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Form CAC1.1 or CAC2 and CAC7;
(b) Evidence of Company’s Income Tax Clearance Certificate for the last three (3) years valid till 31st December, 2024;
(c) Evidence of Pension Clearance Certificate valid till 31st December, 2024 (this requirement is only applicable to bidders whose number of staff is 15 and above);
(d) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2024 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover isN50m and above);
(e) Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2024;
(f) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2024 or valid Certificate issued by BPP.
(g) Sworn Affidavit disclosing whether or not any officer of the relevant committees of the Anambra State Polytechnic or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
(h) Company’s Audited Accounts for the last three (3) years – 2021, 2022 & 2023;
(i) Reference Letter from a reputable Commercial Bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
(j) Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications such as NITDA & CPN, etc.;
(k) Verifiable documentary evidence of at least three (3) similar jobs (in size, nature & complexity) executed in the last five (5) years including Letters of Awards, Valuation Certificates. Job Completion Certificates and Photographs of the projects;
(l) For Supply of Equipment: Letter of Authorisation as representative of the Original Equipment Manufacturers (OEMs);
(m) Lots 1 & 2: Evidence of current registration with Publishers or Booksellers Association of Nigeria;
(n) ICT Jobs: Evidence of current Licence with Computer Professionals Registration Council of Nigeria and National Information Technology Development Agency (NITDA);
(o) List of Plants/Equipment with proof of Ownership/Lease Agreement;
(p) For Joint Venture/Partnership. Memorandum of Understanding (MoU) indicating Lead Partner should be provided (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner).
Note: All documents for submission must be transmitted with a Covering/ Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm.
(4) COLLECTION OF TENDER DOCUMENTS
Interested companies are to collect the Standard Bidding Documents (SBD) from the Office of the Polytechnic Librarian, Anambra State Polytechnic, Mgbakwu on evidence of a non-refundable tender fee of N10,000.00 per Lot: Payable to Anambra State Polytechnic, Mgbakwu, Account number: Fidelity Bank, Account Number: 5210043905.
Evidence of payment of tender fee of N10,000.00 must be included in the financial bid.
(5) SUBMISSION OF TENDER DOCUMENTS
Prospective bidders are to submit bid for each of the Lot desired, two (2) hard copies each of the technical and financial bids with softcopy of financial bid only in MS Excel format, packaged separately in sealed envelopes and clearly marked as “Technical Bid” or “Financial Bid”. Thereafter, put the two sealed envelopes together in a bigger sealed envelope addressed to The Rector, Anambra Slate Polytechnic, Mgbakwu, and clearly marked with the name of the project and the Lot number. Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and drop in the designated Tender Box at the office of the Registrar not later than 12:00 noon Monday, 11 November, 2024.
(6) OPENING OF TECHNICAL BIDS
Only the technical bids will be opened immediately after the deadline for submission at 12:00 noon on Monday, 11 November, 2024, in the Council Chamber. ANSPOLY in the presence of bidders or their representatives, while the financial bids will be kept un-opened. Please, ensure that you sign the Bid Submission Register in the office of the Registrar, ANSPOLY, as the Anambra State, Polytechnic will not be held liable for misplaced or wrongly submitted bids. For further enquiries, please contact the Registrar, ANSPOLY on e-mail: registrar.anspoly@gmail.com
(7) GENERAL INFORMATION
(a) Bids must be in English Language and signed by an official authorised by the bidder;
(b) Bids submitted after the deadline for submission would be returned un-opened;
(c) All costs will be borne by the bidders;
(d) Bid documents can also be collected in soft copies and Bidders can submit through Post {Courier Services) before the deadline for submission:
(e) All submission pages must be duly initialled by the Company;
(f) The Technical Bids will be opened in the presence of Bidders or their representatives, CSOs in the areas of Anti- Corruption and Transparency and Private Professional bodies; and will be covered by video recording; invitation link will be sent to bidder who chooses to join the bid opening online;
(g) Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will be returned un-opened;
(h) The Polytechnic reserves the right to verify any claims made by the applicants and shall disqualify any company whose claims are found to be false in addition to other sanctions that may be deemed necessary;
(i) The advertisement for invitation to tender shall not be construed as a commitment on the part of Anambra State Polytechnic, Mgbakwu, Anambra State nor shall it entitle any contractor to make any claims whatsoever or seek indemnity from the Polytechnic, Mgbakwu Anambra State;
(j) The Anambra State Polytechnic, Mgbakwu is not bound to pre-qualify any bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act, 2007.
SIGNED:
DR. MRS. UDALLA, EDITH N.
AG. REGISTRAR